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Software built around how you work.
Off-the-shelf software makes you work its way. We build the other kind: client portals, staff platforms and internal tools shaped around your business, wired into the software you already run.
- Fixed scope, fixed price
- Usable from week one
- Hosted and supported by us
Sound familiar?
Most businesses run on copy and paste.
The same data gets typed into three different tools.
Your systems talk to each other, so it's entered once and flows everywhere.
Clients email to ask for documents, invoices and updates.
A client portal where they see it all themselves, any time.
Onboarding a new starter means a week of forms and chasing.
A staff platform that walks them through it and tracks every step.
Knowing how the week went means logging into five tools.
One live dashboard with sales, jobs, cash and marketing together.
Your software forces workarounds that only one person understands.
Tools built to your actual process, documented and supported.
From one integration to a whole platform.
We've built practice management platforms, onboarding systems and client hubs that replace a dozen scattered tools with one login.
Tell us which parts you needPortals & platforms
- Client portals, from $799
- Staff and onboarding platforms, from $999
- Knowledge bases and policy hubs
- Approvals, rosters and session notes
Integrations
- API integrations with your existing tools
- CRM integration, from $249
- Webhooks, exports and data syncs
- Single login across systems
Automation & reporting
- Workflow automation, from $249
- Live dashboards and reporting
- Alerts when something needs attention
Run & support
- Hosting, monitoring and backups
- Team training on launch
- New features as you grow
Built by KW
The Mood & Mind Hub
A custom internal platform for a clinic's team and clients. One system for everything inside the practice, from onboarding to AI.
- Client and clinician dashboards
- HR onboarding and staff learning centre
- Policies, procedures and Orka AI built in
Integrations
Name your tools. We'll connect them.
Tap what you run. If it has an API we can automate it, and if it doesn't, there's usually still a way.
Accounting & payroll
Sales, CRM & e-commerce
Jobs & field service
Health & bookings
Projects & operations
Comms, docs & marketing
How it runs.
We don't start with software. We start with how work actually moves through your business, then remove the friction.
- 01Week 1
Map
We sit with you and map the real workflow: every tool, spreadsheet, double-entry and workaround. That map becomes the build plan.
- 02In stages
Build
We build in stages you can use from week one, starting with the piece that saves the most time. Fixed scope, fixed price, tested on real work.
- 03Ongoing
Run
We deploy, train your team and stay on: monitoring, backups, tweaks and new features as your business changes.
Straight answers.
The questions we get asked most about custom systems. Anything else, just ask.
What does a custom system cost?
Smaller pieces start low: integrations and automations from $249, client portals from $799 and staff onboarding platforms from $999. Bigger platforms are scoped after we map your workflow, always at a fixed price.
What if my software doesn't have an API?
There's usually still a way: webhooks, scheduled exports, email parsing or a shared database. We'll tell you honestly what's possible in the first conversation.
Do we own what you build?
Yes. No lock-in contracts. It's built for your business and it stays yours.
Who hosts and maintains it?
We do, unless you'd rather run it yourself. Hosting, monitoring, backups and improvements are part of how we work.
Will it replace software we already pay for?
Often, yes. Many clients drop two or three subscriptions once their tools are connected or a custom system covers the gaps.
How long does it take?
You get something usable within the first few weeks, because we build in stages and start with the part that saves the most time.
Show us where the time goes.
Tell us what you run and where the double handling happens. We'll show you what a connected version of your business looks like.
- Free 30-minute review of where you are now
- Fixed scope and price before any work starts
- Local Gold Coast team you can actually call
Rather talk? 0434 347 095